SOP 004 · EMAIL WRITING WITH AI · PAID
Write Any Business Email in Under 5 Minutes Using AI
Most business owners waste 30 minutes a day rewriting the same email types — follow-ups, proposals, the difficult ones. Eight ready-to-paste prompts in this SOP cover every common business email: follow-up, proposal, bad news, check-in, welcome, polite decline, review request, overdue invoice. Each one runs free in Claude, ChatGPT, or Gemini. Fill the brackets, paste, edit, send — under 5 minutes.
Verified current · 2026-04-28
Framework approach is tool-agnostic. Changes only when our underlying framework evolves.
Eight ready-to-paste prompts for the emails every business owner sends — follow-ups, proposals, check-ins, bad news and more. Fill in the brackets, paste into any AI tool, then edit before sending.
What you will get
- A prompt for each of the 8 most common business email types
- A subject line formula guide
- The do's and don'ts that keep AI emails sounding human
- A repeatable workflow you can use in any AI tool
Time to send your first email: about 5 minutes once you have picked the right prompt. Works in: Claude, ChatGPT, Gemini — all on free plans.
Common questions
The questions people actually ask.
- Which AI tools do these prompts work in?
- Claude (claude.ai), ChatGPT (chatgpt.com), and Gemini (gemini.google.com). All eight prompts work on the free plans of each — no subscription needed to get started.
- How do I stop AI emails sounding generic?
- Always add one specific detail before sending — their business name, something they said in the last meeting, a real date or number. Generic AI emails are obvious. Personalised AI emails are not.
- Should I send the AI draft as-is?
- No. AI gets about 80% right. You add the remaining 20% — read every draft, adjust the sign-off, add a personal detail, make sure the tone sounds like you.
- When should I not use AI to draft an email?
- Legal disputes, formal complaints, and HR matters. Anything emotionally sensitive needs heavy editing or a fully human draft.
- How long should a business email be?
- Under 150 words for most. Follow-ups and check-ins under 100. Decline emails under 80. Tighter is almost always better.
- What is the one rule that makes the biggest difference?
- End with one clear action — not three options. People reply to emails that ask for one thing.